Office manager/Administrative manager

- handle contracts with landlords (Moscow City, Gorky Park Tower) - provide new office facilities search, renovation, relocation, purchase of new office furniture and equipment - manage vendor activities (cellular provider, medical insurance, cleaning & securities issues, travel support, office equipment & furniture maintenance, express mail, office supplies/ biz cards order and etc.) - maintain database of clients, vendors and employees - keep HR records, assist in the onboarding process for new hires - plan in-house and off-site activities (conferences, celebrations, parties) - deal with IT manager in ordering of computer equipment and create new accounts for new employees - administrative assistance to CEO and Managing Director (schedule meetings and appointments, provide travel arrangements)

- participation in procurement procedures, preparation of tender documentation - preparation of legal services proposals and financial proposals - accreditation on online trading platform, obtaining of electronic signatures - keeping track of new procurement procedures - preparation of service contracts, following upon invoices and accounting documents related to business development and marketing activities - participation in marketing events planning

- maintain vendor contracts (landlord, insurance, travel agency, hotel accommodation, taxi, express mail and etc.); - coordinate the work of the receptionists, secretaries, drivers and support staff; - obtain immigrant labor quotas, work permits and other migration issues for expats employees; - organize process of rep office accreditation; - procure invitations, accreditation cards and visas; - arrange corporate events, compliments to clients and vendors; - administrative support to the Head of Moscow office.

- maintained contacts with foreign partners and customers; - managed group of administrative personnel (secretary, drivers, cleaners); - provided administrative assistance to the Head of Warsaw Office;

The Russian Division of the leading telecommunication company, about 500 employees in Moscow office - supervision of the administrative group ; - part of a team responsible for a new premises search and office relocation ; - managed supplier activities: janitorial, travel arrangements for Moscow and regional employees, office equipment & furniture maintenance etc. ; - managed company internal events (meetings, seminars, parties) ;

- reception management/ supervision ; - planed budget for administrative group ; - managed vendor activities: janitorial, security, catering, courier, internal reconstruction ; - coordinated logistics: documentary support of incoming/ outgoing cargoes, warehousing services ;

- managed new office facilities search, relocation - purchased and maintenance office equipment/ furniture - scheduled and organized meetings, negotiations, travel arrangements - provided administrative assistance to the Head of Rep office

- maintained contacts with foreign partners and Russian customers ; - managed the company's participation in exhibitions/ congresses ; - coordinated a relationship with mass media ;

- coordinated management of CBSD regional centers within Russia ; - part of a team that developed a long term business strategy ; - maintained a reporting process to USAID (CBSD manages a 5 million dollar grant from the US Agency of International Development) ;

FSI Moscow was one of the first non profit organizations in the former Soviet Union. Jointly with FSI USA provided management training program to the leadership of Russian NGOs, business & governmental structures; - marketed the management training program to prospective Russian participants ; - responsible for the recruitment of participants ; - handled the logistics of the training programs ;

(Mosproekt 2), Moscow