Travel Specialist

- Work with HR Department on following activities(expatriate school staff+Board of Directors+Global staff): migration registration (Migration registration of foreign citizens in RF; Processing of visas (incl. work, business visas); Extending of visas; Processing of business and working invitations for foreigners. ; Medical support for employees; Organization of medical checks; Cooperation with medical insurance company at all levels (incl. solving of disputable situations, documents preparation etc.). ; Accommodation support for foreign citizens; Rent contracts ; Preparation of apartments for living; Flats insurance; Flat cleaning services organization; Support in emergency cases; Solving disputable situations; Meeting of new foreign employees; Staff relocations;) - Planning, coordination and management of staff business and professional development trips ( transportation, transfer, taxi, accommodation, sight-seeing, food and documentation-visas, passports, authorization letters, etc.,); - Business trips expense reports; - Budgeting and monthly/annual reports; - Gather, process and account for all official paperwork and necessary documents; - Preparation of reports, presentations, documentation and official correspondence; - Consulting of foreign employees regarding migration rules; - Holding In – house databases; - Supporting foreign employees in the Visa Centers; - Planning and coordination of Students educational trips( trip planning, risk-assessment pre-visits, tickets, accommodation, insurance, sight-seeings, food, preparing all necessary documentation-permissions, authorized letters, visas, passports, etc.,); - Development and control of local contracts with suppliers and contractors (transport companies, catering, cleaning, apartment rental, advertising and event agencies, travel agencies, etc); - Advise on RF compliance for related services; review and develop relevant policies/procedures , draft and negotiate service agreements, as well as preparation of amendments, addendums, renewals and extensions to agreements with suppliers, partners, etc.; - Communication with state authorities, preparation and approval of draft responses to state requests; - Preparation and approval of orders; - Coordination of school transportation service(school buses, extra trips around city, airport transfers).

- Administrative support for Chief Financial Officer and General Director of Wirtgen Russia (meetings organization and coordination; travel support and expense reports; maintain the calendars; preparation of documents-letters, presentations, agendas, meeting minutes; written and oral translations; various personal tasks); - Organization of business trips for commercial, technical, marketing departments and General management for Moscow and German offices; - Planning and budgeting of Finance Division monthly expenses; - Collating all information/ documentation required from departments for audit purpose; - Consolidating and preparing monthly/quarterly Finance Division performance reports; - Working with accounts receivable; - Manage business operations in SAP; - Assistance to HR Department for HR activities and records management; - Maintaining of company`s internal databases; - Preparation and control of external and internal corporate events (webinars, team-buildings, technical seminars in the company's venues for internal/external staff); - Assistance to the Head of Marketing in the preparation and holding of exhibitions and salons for WIRTGEN GROUP in Russia and internationally (preparation and conduction of Mining World Russia 2017, Road Expo, Bauma CTT Russia 2018, M&T Expo 2018, World of Asphalt 2018 , Intermat 2018).

- Assist in creation of online store promotions; - Analysis and research of international and Russian online marketplaces; - Assessing competitors and attracting new customers and suppliers for collaborations; - Working with social networks, content marketing and public relation efforts; - Development of the Russian version of the corporate website, determining its content; - Translation from English to Russian the marketing materials and website content; - Prepare regular reporting including KPI`s, website statistics and forecast; - Analysis of product sales statistics and customer needs; - Development and planning of budgets for the marketing department; - Pre-sale testing of products samples; - Collaboration with IT department to establish website analytics; - Cooperate with the web developers to make necessary changes in the website if necessary; - Assist in planning and organization of corporate events, conferences and exhibitions in Russia, Europe and Asia (Canton Fair Guangzhou, China; Global Sources Mobile Electronics; Global Sources Consumer Electronics; Hong-Kong Houseware Fair, Hong-Kong International Lighting Fair, China; years 2016-2017); - Documentary support of projects and events; - Obtaining accreditation on electronic trading platforms for subsequent participation in auctions; - Working with information databases; - Negotiations with suppliers for cooperation in promoting their products to the Russian and CIS markets.

- Administrative support of company's TOP-management (Commercial Director, Marketing Director, Finance Director, HR Director); - Ensuring the smooth operation of the office; - Organization of material and technical support of the office (procurement of food, office supplies, medicines, equipment, furniture, etc.). - Preparation and storage of lease agreements for clients; - Billing of tenants; - Monthly reports and budget planning; - Opening of new office premises; - Coordination of employee seating places and control over the availability of working places; - Control of building maintenance (heating, ventilation, air conditioning, power supply, etc.); - Interaction with city services, inspection and regulatory authorities; - Advising clients on the company's services; - Budgeting, search for suppliers, budget management and ensuring the economic efficiency of administrative services; - Interaction with repair, construction and outsourcing companies; - Managing and coordinating the work of secretarial, cleaning, facility, IT and security departments; - Planning, preparation and control of internal / external corporate events of the company and the clients (business brunches and meetings, trainings, parties, seminars, presentations, corporate events); - Participation in all business processes of the company, control of execution of orders at all levels with providing "feedback" to the Managers.