Executive assistant, Personal assistant

- providing daily administrative support to the Head of Branch (HB) - maintaining the HB’s schedule, informing of deadlines, meetings, travels, business events - organizing internal and external meetings, conference calls and video-conferences, including communication with meeting/event participants, taking minutes - handling business correspondence, drafting and editing various papers, letters, memos - reading, monitoring and responding to the HB's email - compiling data and producing briefing papers, reports and presentations - arranging business and personal travels (hotel, tickets booking, providing visa support, preparing complex travel itineraries) - undertaking special projects as requested with minimum direction and supervision - communicating with associates to control task performance - liaising with representatives of clients, organisations, government authorities at the HB’s request for issues not requiring direct involvement of the HB - assisting with marketing projects - maintaining the filing system - producing and submitting various expense claims and reports to the finance and accounting department - updating general client info and maintaining data base - running HB’s personal errands

- providing daily administrative support to the Managing Partner (MP) - maintaining the Managing Partner’s schedule, informing of deadlines, meetings, travels, business events - organizing internal and external meetings, conference calls and video-conferences, including communication with meeting/event participants, taking minutes, maintaining minutes data base - handling business correspondence, drafting and editing various papers, letters, memos - reading, monitoring and responding to the MP's email - compiling data and producing briefing papers, reports and presentations - arranging business and personal travels (hotel, tickets booking, providing visa support, preparing complex travel itineraries) - undertaking special projects as requested with minimum direction and supervision - communicating with associates to control task performance - liaising with representatives of clients, organisations, government authorities at the MP’s request for issues not requiring direct involvement of the MP - assisting with marketing projects - maintaining the filing system - producing and submitting various expense claims and reports to the finance and accounting department - updating general client info and maintaining data base - running MP’s personal errands

- daily administrative support to GM (including calendar, organizing meetings, call conferences, etc.) - management of GM expenses, as well as office related monthly expenses - day-to-day management of GM’s drivers - preparing presentation decks for the GM - managing all travel requirements of GM and her family including visas, hotel, etc. - coordinating issuing (cancellation) of plastic passes for office staff with Landlord, making necessary configurations in the corresponding soft application - organizing and day-to-day tracking quality of the following services provided to employees and visitors: fleet management (through the leasing company), cell phones, blackberry - working closely with safety service provider to ensure that labor safety rules and procedures are in compliance with labor & safety legislation and corporate requirements - organizing translation services, notary registration through a provider - welcoming newcomers, arrange new workings places, cell phone sim card, entry pass etc. - arranging short-term business trips for company’s guests incl. visa support, accommodation of VIP guests, logistics, miscellaneous (booking restaurants, city tours) - leading work permit and work visa issues for foreign staff - handling registration / de-registration of office foreign staff - taking an active part in arranging business meetings, corporate events - managing day-to-day services delivery, communicating with service providers

- performing administrative support - handling business correspondence, drafting and editing letters, documents - handling the Managing Partner’s schedule - arranging business trips (hotel, tickets booking, providing visa support, preparing complex travel itineraries) - arranging internal and external meetings, conference calls - communicating with associates to control task performance - making PowerPoint presentations (for conferences, seminars, internal events) - producing documents, briefing papers, reports - maintaining the filing system - filling in various expense claims and reports for the finance and accounting department - updating general client info and maintaining data base

- providing general administrative support - maintaining schedule,organizing internal and external meetings - arranging business trips (hotel, tickets booking, providing visa support) - compiling data and preparing various summaries and reports - undertaking special projects as requested with minimum direction and supervision - communicating with associates to control task performance - assisting with marketing projects - handling business correspondence and phone calls - maintaining the filing system

- providing general administrative support - translating documents between English and Russian - handling business correspondence

- translating materials on executive education

- simultaneous translation between English and Russian