Business-/Executive/Administrative Assistant

Working closely with foreign suppliers of major equipment (steam and gas turbines, boilers, DCS systems and other associated equipment); Making arrangements and providing interpretation support for meetings and negotiations with foreign suppliers (Siemens, Alstom, GE, ABB and others), and foreign and Russian contractors; Ensuring compliance with in-company tender procedures, monitoring tenderers’ submissions and making arrangements for meetings with tenderers; Acting as a first point of contact for day-to-day support matters; Collaborating with equipment providers and contractors at all levels; Maintaining contracts, obtaining all appropriate approvals and clarifying the related issues; Methodological and organizational support to corporate events, including those held in foreign countries; Writing business-letters and memos; Following visa and work permit formalities; Checking documents submitted for approval; Managing document flow in Document Electronic System; Maintaining SAP requests and expense reports.

Liaising with representatives of Russian and foreign governments and top-managers of SUEK and other major companies; Researching business issues as requested by the manager; Translating and editing documents and materials; Making arrangements for top-level meetings held in Russia and in western countries; Maintaining the Manager's calendar; Preparing documents and correspondence; Managing SAP invoices and budget; Arranging business trips and taking responsibility for all practical matters; Registering business trips in Docs Vision.

Proactively promoting both day-to-day administration, and high profile assignments: Handling documents and correspondence; Preparing information on main Company’s activities (letters, requests and requested information, explanatory notes, etc.) for Ministries and government agencies of the Russian Federation; Organizing meetings and negotiations (arranging for premises, time, agenda, participants, announcement, preparation of the managers and participants, draft resolution, etc.); Receiving delegations and maintaining business protocol; Making arrangements for presentations, representative capacity; Liaising with the key managers of the company; Planning activities, maintaining schedule; Translating engineering, legal, economic, financial, accounting documents, and materials on construction, drilling, geology and geophysics; Interpreting at business meetings and negotiations; Editing documents to be signed by top-managers. After I had left Sakhalin Energy due to completion of Sakhalin II, I worked under short-term projects with the following companies: 1. 09/2009 - 12/2009 - Assistant to President of Nobel Oil (oil production) for the period of stay of Chinese investors in Russia: coordinating business activities of investors; arranging protocol and entertainment activities; taking minutes of meetings; writing business letters in English and Russian languages; translating presentations and other information materials from major consulting companies (KPMG, IMG, Citi Group, Renaissance Bank); interpreting at meetings of the Board of Directors and negotiations with investors and foreign consultants; making ticket and hotel reservations; assisting HR Function in searching the right candidates and handling documents. 2. 05/2009 - 08/2009 - Coordinator/translator under Irkut aircraft manufacturing project: handling correspondence; making translations of business offers from foreign aircraft design and manufacturing partners, working closely with a translation agency, telephone negotiations with foreign partners.

Surveying press media and briefing top-managers of the Bank on Russian financial and banking markets (preparing a market report); Making translations of banking, financial, legal, technical, accounting and other documents, and presentations, contracts, news materials for all structural units of the Bank; Interpreting at buisness meetings, negotiations, presentations and other events.

Making plans and programs for professional development of Moscow and regional personnel, Coordinating professional development plans with line and top-managers, Working closely with in-company and outside training providers, Engaging top-managers in discussions and training activities organized for regional personnel, Coming up with new professional development solutions; Making arrangements for training activities in Russia and foreign countries (premises, hotels, tickets, etc.), Interviewing job applicants, Interpreting at business meetings and negotiations, Translating documents and correspondence.