Personal assistant

Full administrative support for 50 employees: 1. Receptionist functions (incoming/outgoing correspondence, calls, ordering passes for guests, working with courier services, ordering cabs for employees, guests (complex orders of 10-15 cars for 2-3 days are possible, thinking through logistics). 2. Office-manager functions (life support of the office: order of stationery, products, household chemicals, consumables for IT, computer equipment). 3.Primary accountant functions (payment documents preparation on the basis of invoices, requirements preparation for all invoices for all goods purchased by the organization, preparation of expense reports from mine corporate card, corporate and personal CEO cards (expat) in Russia and abroad, preparation monthly reports of taxi, travel management and staff costs). 4. Travel-support functions (buying tickets and booking hotels for travel of all employees business travels, preparation of all necessary documents for employees to obtain visas, passports, writing invitations for expat guests for making Russian visas). 5. PA functions (booking cabs and restaurants for Management team (expats) in Russia and abroad, solving issues related to the malfunctioning of appliances and plumbing equipment in CEO corporate apartment, extending insurance for CEO corporate car, performing other personal errands).

- coordinating calls; - registration of incoming/outgoing correspondence; - sending and receiving correspondence in the post office; - ordering passes for company guests; - ordering of stationery for the company; - ordering water and food for employees of the company (tea, coffee, sugar, etc.) - preparation of registers of patents and trademarks of the company (working with the website www.fips.ru) - the development of a model distribution agreement; - drafting of contract manufacturing for the organization; - the hiring of new employees at work; - development of job descriptions; - preparation of orders for personnel (hiring, dismissal, changes in staffing, orders for holidays); - preparing monthly the sheet of accounting of working time; - the development of additional agreements to the labor contracts (hiring employees with their cars); - termination of contracts related to company's activity (Internet service providers, delivering coffee, water); - the renegotiation of contracts to the related company; - organization of archive documents (from the searching company (OSG) and ending with the transfer of the agreed contract to the head of the company for signature); - searching for office space for the company (communicating with a realtor, check out the real estate objects for inspection, preparation of reports and presentations on results)

- the execution of subrogation and recourse claims in compliance with the claim procedure; - representation of insurance companies (СОАО "НСГ

Coordinating calls, sending faxes; Registration of incoming/outgoing correspondence, drafting of the range of cases of the company; Ordering of tickets for employees; Meeting of guests (tea, coffee); Development of internal regulations (regulations on the business trips, the Provision on voluntary medical insurance of employees); Editing of contracts; Drafting and editing orders on the main activities (on work on weekends, on vacation, on appointment) Preparation of tender documentation (information gathering, systematization of materials and delivery them to the Tender Committee) Preparation of documentation for the company's participation in the Association of self-regulatory organizations; Preparation of documents for obtaining certificates for certain activities of the company; The duties of the office Manager (purchasing stationary, water, food for the employees); Interaction with tax authorities (obtaining certificates (form 39), extracts from the register, extracts from the company's accounts); Editing the letters for employees and management of the company.

Coordinating calls, which are income to the Managing partner and the employees of the Partnership; planning workday of the Managing partner; organization of meetings and preparation for negotiations of the Managing partner and employees of the Partnership; organization of trips of the Managing partner; registration of incoming/outgoing correspondence; translation of documents from English into Russian; running personal errands of the Managing partner; providing administrative assistance to the employees of the Partnership.

Coordinating calls, incoming to the head of the company; planning workday of the head of the company (Outlook); meeting of guests (tea, coffee) organization of trips of the head of the company; running personal errands of the head of the company; cancellation of funds on behalf of the Manager (Navision); transfer documents for signature to the head of the company.

Control of reception, registration of incoming and outgoing correspondence of the Bank. Efficient execution of instructions of the head of the Bank within competence in accordance with the position. The implementation of the communication with third parties and customers of the Bank. meeting of guests of the Bank's Management. transfer documents for resolution to the Bank's Management. The implementation of typewritten and copying works. Execution of other instructions of the Bank's Management within competence in accordance with the position. The control over correctness of drawing up, preparation and coordination of documents to be submitted for signature to the management of the Bank. The functions of the Secretary of the Board (drafting Agenda of Board Meetings,communicating the Agenda of the Board Meeting and materials available to participants, presence in as Secretary at the Board Meeting,preparation of Board minutes and appendices thereto).

Providing legal assistance for labor, civil, inheritance, housing issues (no charge).