Executive assistant, business-assistant, personal assistant, secretary

Business support:
-managing e-mail
-managing calendar
-preparing materials for meetings, collecting reports
-managing requests for approval (invoices, contracts, IT and equipment requests, trips, reports etc.)
-translating

Travel support:
-managing CEO trips (tickets, hotels, transfers, agendas)
-managing METRO colleagues trips (tickets, hotels, transfers, taxis, agendas)

Administrative support:
-office management (supplies, equipment, snacks, repairs, passes etc.)
-booking meeting rooms
-arranging coffee breaks, lunches
-keeping documents (filing, printing, drafting, scanning)
-managing mail for CEO
-reporting (expenses, business trips, driver extra hours)

Personal tasks (family-related issues)

Business support to the General manager and the Deputy General manager;
Completing weekly, monthly and daily reports;
Managing the Executives board schedule;
Developing monitoring system and communicating to departments to update tasks and projects status;
Coordinating, arranging meetings, preparing agendas and drafting minutes;
Managing incoming emails, queries, phone calls;
Completing and editing documents, presentations, messages;
Translating and interpreting;
Acting as a guest relation agent if needed.

Providing full administrative and business support to the COO, including verifying and analysing information, arranging business trips, tracking the team plans, KPI performance, comminucating with any level external and internal parties on the COO request, assisting at exhibitions, negotiations etc.;
Interpreting and translating;
Coordinating the department and crossfunctional projects, tracking activities against the detailed project plans, updating project plans to include agreed changes, preparing status reports for use in communication to stakeholders, escalating issues and areas of concern to senior managers, working closely with stakeholders to understand their needs;
Arranging document flow and following corporate procedures;
Dealing with confidential information;
Personal tasks of the COO.

full administrative support of the Director; agenda arranging; travel support, namely complicated itineraries preparing, hotel and ticket booking, car renting, guide services arranging, foreign passports and visas arranging via travel agencies and independently; business correspondence with Russian and foreign partners, clients, suppliers; interpreting and translating; company events arranging (e.g. strategy session abroad for two offices’ employees); office managing, namely searching for a new office, moving arrangement, water and stationery ordering, subscription, presents ordering, work permits arranging, searching for an office abroad, coordinating the driver and cleaners; working as an administrator of Project management department, namely arranging and participating in business trips for a project team, taking MOMs, interpreting, adopting a program to monitor a project, administrative support to a project team; personal tasks of the Director, namely renting apartments in Russia and abroad, domestic problems settling, personal trips arranging, observing confidentiality.

administrative support to the Director, business correspondence in English and French, participating in business trips, interpreting during meetings, translations of documents (e-mails, agreements, advertising folders), travel support via agencies and independently, arranging invitations for foreign partners, collecting relevant information, new project coordinating.

business correspondence and phone calls with foreign partners in English and French, business trips to Greece and Switzerland, translating (letters, agreements etc.), visa and foreign passports support (directly and via agencies), booking hotels and tickets (directly and via travel agencies), private charter orders, providing administrative support to the Director, collecting information, implementing personal tasks (providing accommodations, tours for the family and friends, moving arrangements, dealing with foreign companies etc.)

receiving phone calls, in- and out coming mail, faxes, business correspondence, making charts, checking invoices (expenses of the bank), subscription, providing administrative support to the office-managers and Administrative Director (French), implementing other administrative tasks.