Business assistant / Office manager

- Organisation and coordination of the meetings, conferences (including video-conferences), negotiations with the participation of the management of the company. - Travel support for the Management of the Company (airplane, train tickets, car rent order, flights registration, hotels, complex itineraries). - Visa support (invitations, communication with the visa agencies, state organizations); - Reception of the VIP visitors of the company (accommodation, transport, agenda); - Financial reports, expenses reports (1C, Diadoc). Interaction with delivery companies, update of the information. - Handling of correspondence (TNT, Fastpoint, etc.) - Translation, interpreting French - Russian - English -- Office management (handling the contracts of the rent of the office building, Internet, telephone, office supplies)

Translation and interpreting: English – French – Russian. Working at meetings, conferences, receptions.

- Organization of meetings and business trips to the director and management of the company. Elaboration of the complex itineraries. - Organisation and coordination of the meetings, conferences (including video-conferences), negotiations with the participation of the management of the company. Preparation of the materials and presentations for the participants, taking minutes, sending the reports due to the results of the meetings. - Office management (handling the contracts of the rent of the office building, Internet, telephone, office supplies

• Organisation and coordination of the meetings, conferences (including video-conferences), negotiations with the participation of the management of the company. Preparation of the materials and presentations for the participants, taking minutes, sending the reports due to the results of the meetings. • Administrative support of the business trips of the management in Russia and abroad (tickets, hotels, visas and passports). Elaboration of the complex itineraries. • Reception of the VIP visitors of the company (accommodation, transport, agenda); • Execution of the business correspondence with the head office in France, with partners and clients of the company. • Organisation of the corporate annual and other events of the company, such as Castel Malesan Conference, Sales Management Meeting, international exhibition Prodexpo. Coordination of reports, speeches, presentations of the management and employees of the company. Work-out of the programme and agenda of the meetings, confirmation of the lists of participants. French – Russian – English interpreting. • Handling of the invoices, financial reports of the expenses of the General Director. Collaboration with the Finance department of the company. • Recruitment of employees of the administrative department: search for the candidates, holding of the interviews, selection of the final candidates • Management of the secretaries, drivers, couriers. • Office management (handling the contracts of the rent of the office building, Internet, telephone, office supplies order, etc.) • Collaboration with the suppliers of the company – tourist and visas companies, hotels and taxi companies. Search for the new advantageous suppliers • Participation in the sponsor and marketing events – exhibitions L'Art de Vivre a la Française, reception at the French embassy due to La Fete Nationale du 14 Juillet. • Handling of the marketing project Vinifhlor. Entry data of the events and promo-actions of the company. Collaboration with the head office in France, with the commercial and marketing departments in Moscow, Russia. • Translation and interpreting (French – Russian – English) on the various themes and subjects for the legal, administrative, commercial and marketing departments of the company.

Drawing up of regular reports on the current activity of the company. Reception of the information from divisions. Consolidation of the data. Formation of summary tables; • Information search for the management on various business problems. Selection of materials (the Internet, printing editions, archival materials of the company in Russia and at head office in Europe). Drawing up of reports, analytical inquiries, and presentations; • Organization and coordination of meetings, conferences (videoconferences), negotiations with company management participation. Preparation of materials for participants, conducting reports, preparation and mailing of reports by results of meetings; • Interaction with divisions of the company concerning performance of the missions from the management. Control of terms and volumes of the missions; • Organization of the company’s corporate events, including Oracle Day, Kick off. Work coordination on preparation of reports, performances, and presentations from the employees of Oracle CIS. Drawing up of the program and schedules of meetings, the coordination of structure of participants of the meetings. Coordination of carrying out of the planned actions; • Maintenance of business trips of a management (booking, hotels, registration of visas and passports); • Reception of VIP visitors of the company (placing, transport, scheduling of actions); • Conducting business correspondence with head office, partners and clients of the company; • Costs planning on business trips and other actions with management participation. Conducting the documentation on the expenses.

Work in the company from a stage start-up the project. Preparation of documents for maintenance of work of the head (expat), receptions of licenses for company professional work in Russia. Assistance to the lawyer of the company in drawing up and check of contracts; • Support of employment of new employees: search of candidates, participation in interviews, registration and conducting the personnel documentation; • Oral and a written translation for a management and employees the companies (Russian-English-French) on various questions of activity of the company (financial, legal, marketing, etc.); • Conducting business correspondence. The organization and coordination of meetings, conferences; • Preparation of accounts, conducting the financial reporting under expenses of the head; • Organization of annual corporate actions with participation of the French management. Scheduling of actions, the list of participants. Reception and placing of visitors. Control of carrying out of actions

• Carrying out of marketing researches for the purpose of search of potential employers for graduates of business school INSEAD ('cold calls' included). Monitoring of the foreign companies in the countries of Europe, Asia and America. Negotiation with representatives of the companies about possible cooperation. - As a result of my activity 11 contracts with the new international companies have been signed.

Translation and interpreting: English – French – Russian languages. Working at meetings, conferences, receptions.

• Handling and promoting new marketing project – «the Package of legislative documents of the Russian Federation translated in English for the foreign companies, operating in the territory of Russia». Presentation of the project to the international companies working in Moscow (Otis, Unilever, Tetra Pak, Total, etc.). The conclusion of contracts, documentation conducting. Work coordination of the project with other divisions of the company; • Carrying out of marketing researches on department subjects. Drawing up of reports, tables, presentations; • Administrative support of work of department (calls, correspondence, reception of visitors, etc.) • Interaction with the polygraphic companies on manufacturing of advertising production.