Administrative director/ Admin manager

All admin.& facility activities in the company. Management of all office-rent agreements.
Travel and events organizing. Stuff control of department.
Support of all admin functions: Administrative department, Car-fleet & drivers, Visa and Travel Department, Security, Cleaning, Reception.
Leading of local and international corporate Facilities projects.
Creation of business policies and procedures for the company.
Car-fleet budgeting and control, cooperation with Leasing companies, fuel cards.
- Leading of admin personnel: office-managers, Car Fleet managers, administrative specialists, receptionists, couriers, implants, mail-clerk, cleaning company (in outsource), housekeeper, drivers, security.
- Annual PDP process. Employment contracts preparation, staff payroll, selection of support staff, personnel data keeping.
- Travel support outsourcing, MICE & travel-coordination, control of business trips/taxi.
- Budgeting, cost control, monthly operational budget control of purchases.
-Work with printing houses, ordering gifts for clients and employees.
- Cooperation with State controlling inspections (HSE, Fire-Marshal).
- Providing of full support of ex-pats and members of their families.

Leading of all administrative issues in company:

Management and support of all admin. functions: Admin. dept, Procurement, HSE, Car-fleet & drivers, Visa and Travel Department, Security, Cleaning, Reception.
Implementation of IFS projects in Moscow and regions (Facilities management).
Organization of local dining-room in the company. Search of food-providers, quality control.
Leading of local and international Facilities corporate projects in Head Office and Subsidiaries (15 regional offices). Collaboration with Landlords.
Opening and support of new offices/shops/storages. Organizing of moving of various divisions inside of the company.
Creation of business policies and procedures for the company.
Travel- and Car-fleet budgeting and control.
Leading of admin personnel (till 15 employees).
Annual PDP/KPI process. Employment contracts preparation, staff payroll, selection of support staff, personnel data keeping.
Travel support outsourcing - implant office, visas, MICE & travel-coordination, control of business trips/taxi.
Budgeting and cost control, monthly operational budget control of purchases.
Conducting of tenders with new service providers (IT-equipment, travel, repair-works, designers, taxi, shuttle-busses, cleaning, plants, stationary, furniture etc.).
Support and organizing of seminars, conferences, corporate events.

Start-up project for 1 year.

Management of real estate issues of 2 Moscow offices (6000 sq m), in Russia regions (8000 sq m), 6 offices in Ukraine, 1 office in Belarus.
Leading of all admin. functions: Admin. dept, Car-fleet & drivers, Visa and Travel Department, Security, Cleaning, Reception.
Creation of business policies and procedures for the company.
Car-fleet budgeting and control, cooperation with 2 leasing companies,
- Leading of admin personnel: office-managers, Car Fleet managers, specialists, receptionists, administrators, couriers, mail-clerk, implants, cleaning company (in outsource), housekeeper, drivers, security.
- Annual PDP process. Employment contracts preparation, staff payroll, selection of support staff, personnel data keeping.
- Travel support outsourcing - implant office, MICE & travel-coordination, control of business trips/taxi.
- Budgeting, cost control, monthly operational budget control of purchases.
- Support and organizing of seminars, conferences, corporate events, work with printing houses, ordering gifts for clients and employees.
- Cooperation with State controlling inspections (HSE, Fire-Marshal).
- Providing of full support of ex-pats and members of their families.

Start-up project for 1 year.

Leading of all administrative issues in company: 2 Moscow offices (10.000 sq m) and Plant in the Moscow region (6000 sq m).
Management and support of all office and admin. functions: Admin. dept, Car-fleet, Visa and Travel Department, Security, Cleaning, Reception, Couriers.
Creation of business policies and procedures for the company.
- Leading of admin personnel - 3 office-managers, indirect purchasing specialists, receptionists, 6 administrators, 3 couriers, mail-clerk, cleaning company, housekeeper, drivers.
- Annual PMP process. Employment contracts preparation, staff payroll, selection of support staff, personnel data keeping.
- Travel support outsourcing - implant office, travel-coordination, control of business trips/taxi.
- Organizing of moving of various divisions inside of the company.
- Budgeting, cost control, monthly operational budget control of purchases.
- Liaising with Mobile phone operator (MTS), service for up to 500 people.
- Conducting of tenders with new service providers (taxi, lunches, busses, cleaning, plants, stationary, furniture, food, cleaners).
- Support and organizing of seminars, conferences, corporate events, work with printing houses, ordering gifts for clients and employees.
- Cooperation with State controlling inspections (HSE, Fire-Marshal).
- Providing of full support of ex-pats and members of their families.

Start-up project for 1 year, moving in new office.

Facilities Management, Leading of all rent and agreements issues in company: Moscow offices (7000 sqm) and 19 regional offices.
Management and support of all office and administrative functions: general administration, Visa and Travel Department, Purchasing, Security, Cleaning, Reception, mail room.
Creation of business policies and procedures for the company: mobile policy, travel policy, credit cards and fuel cards policies.
Managing of administrative services of the company :
- Leading of admin. personnel - office-manager, receptionists, administrators, couriers, mail-clerk, cleaning, housekeeper, security (up to 35 persons). Annual APR process. Employment contracts preparation, selection of support staff, personnel data keeping.
- Travel support outsourcing - implant office, travel-coordination, control of business trips/taxi.
- Full maintenance of Leasing contracts for 2 offices in Moscow (2000 and 5000 sqm), 19 offices in regions, regularly cooperation with Landlords and IT providers.
- All renovation works. Arrangement of moving in new office.
- Organizing of moving of various divisions inside of the company.
- Budgeting, cost control, monthly operational budget control of purchases.
- Liaising with Mobile phone operator (MTS), service for up to 800 people.
- Conducting of tenders with new service providers (taxi, lunches, cleaning, plants, stationary, furniture, food, cleaners).
- Support and organizing of seminars, conferences, corporate events.
- Preparing of corporate actions, work with printing houses, ordering gifts for clients and employees.
- Cooperation with State controlling inspections (HSE, Fire-Marshal).
- Providing of full support of 5 ex-pats and members of their families.
Visa department:
- Registration/preparing of accreditations, invitations and business visas for new ex-pats employees and visitors of the company.
- Expansion of a quota on accreditation for foreign employees.
- Search, selection and rent of apartments for foreign employees, conducting all contracts and control of payments for apartments within a year, settlement of all questions with Landlords;
- Additional services and help to ex-pats.

Start-up project for 1 year.

Facilities Management, Leading of all rent and agreements issues in company: Moscow offices (4500 sq m) and 6 regional offices.
Management and support of all office and admin. functions: Car-fleet, Visa and Travel Department, Purchasing, Security, Cleaning, Reception, Couriers.

Creation of business policies and procedures for the company: mobile policy, travel policy, car policy, credit cards and fuel cards policies.
Car-fleet management up to 600 cars: work wit operational Leasing (Arval), agreements, purchasing of cars for Moscow and 6 regions, GAI, Insurance, car-service centers. Control of fuel-cards.
Managing of administrative services of the company :
- Leading of admin personnel - office-manager, car-fleet manager, receptionists, administrators, couriers, mail-clerk, cleaning, housekeeper, drivers, security (up to 25 persons). Annual PDR process. Employment contracts preparation, staff payroll, selection of support staff, personnel data keeping.
- Travel support outsourcing - implant office, travel-coordination, control of business trips/taxi.
- Full maintenance of Leasing contracts for 2 offices in Moscow (1500 and 3000 sq m), factory premises (Istra), 6 offices in regions, regularly cooperation with Landlords and IT providers.
- Search of new office for the company, renovation works. Arrangement of moving in new office.
- Organizing of moving of various divisions inside of the company.
- Budgeting, cost control, monthly operational budget control of purchases.
- Liaising with Mobile phone operator (MTS), service for up to 500 people.
- Conducting of tenders with new service providers (taxi, lunches, cleaning, plants, stationary, furniture, food, cleaners).
- Support and organizing of seminars, conferences, corporate events.
- Preparing of corporate actions, work with printing houses, ordering gifts for clients and employees.
- Cooperation with State controlling inspections (HSE, Fire-Marshal).
- Providing of full support of 14 ex-pats and members of their families.
Visa department:
- Registration/preparing of accreditations, invitations and business visas for new ex-pats employees and visitors of the company.
- Expansion of a quota on accreditation for foreign employees.
- Search, selection and rent of apartments for foreign employees, conducting all contracts and control of payments for apartments within a year, settlement of all questions with Landlords;

Start-up project for 1 year.

Management of all administrative services of the company :
- Managing of the personnel of department - receptionists, administrators, couriers, mail-clerk, cleaning, housekeeper (up to 16 persons).
- Full support and arranging of implant office, travel-coordination, control of business trips/taxi.
- Full maintenance of contracts of rent of offices, daily cooperation with Landlords.
- Search of new office (4000 sq m) for the company, renovation works.
- Building and support of new Training center (300 sq m) inside of the company.
- Organizing of moving of various Divisions of office inside of the company, budgeting and the control of purchases.
- Work with Mobile phone operator (MTS), support of global project for Russia and FF (8 regions) – service for up to 700 people.
- Cooperation with State controlling inspections (HSE, Fire-Marshal).
- Search and conducting of tenders with service providers (taxi, lunches, cleaning, plants, stationary, furniture, food, dry-cleaners).
- Support and organizing of seminars, conferences, corporate events.
- Preparing of corporate actions, work with printing houses, order of business cards, gifts for clients and employees.
Full visa support and relocations Management for constant foreign employees of the company (7 ex-pats) and to members of their families.

Management of all admin functions in R&D department:
- organizing and control of travel department (visa, tickets, hotels);
- office and business apartments support, accommodation of foreign employees (12 ex-pats);
- search of new office in center of Moscow (7000 sq m), control of repair works;
- full arrangement of moving to new office;
- provisions of lease and office maintenance contracts,
- conducting of tenders with new service providers (taxi, lunches, cleaning, plants, stationary, furniture, food, cleaners).
- coordination of security team, work with landlords,
- office logistics (suppliers, drivers), reception coordination), outsourcing & control of cleaning company,
- car-fleet management for 30 cars (insurance, lease, purchase),
- mobile phones provision (contacts with MTS),
- purchasing of office-goods, stationary, gifts for clients and employees,
- managing of department's personnel (12 employees),
- corporate events, seminars and conferences arrangement,
- printing works arrangement,
- organizing of business lunches for staff,
- HSE management (safety of Labor and environments), leading of Lost Prevention Team.
- cooperation with State controlling inspections (HSE, Fire-Marshal).

Leading of Administrative department of the company:
- provision of visas (Ministry of Internal Affairs and German Embassy) and work permits for all local employees and 10 ex-pats,
- accreditation of foreign employees and members of their families,
- managing of 2 offices (3000 sq m) and business apartments, accommodation of employees and guests;.
- provisions of lease and office maintenance contracts, work with landlords,
- office logistics (suppliers, drivers and reception coordination),
- car-fleet management for 50 cars (insurance, lease, purchase),
- mobile provision (contract with MTS),
- department personnel management (12 persons),
- organizing of all corporate events, conferences;
- printing works arrangement.